Excel Shortcut Sheet: Boost Your Productivity with These Essential Keyboard Shortcuts

Excel Shortcut Basics

Excel is a powerful tool for data analysis and management. One of the ways to work more efficiently with Excel is by using keyboard shortcuts. Keyboard shortcuts can save time and effort by allowing users to perform common tasks quickly and easily. In this section, we’ll cover the basics of Excel shortcuts, including understanding keyboard shortcuts, essential shortcuts for worksheets, and navigating through workbooks.

Understanding Keyboard Shortcuts

Keyboard shortcuts are a combination of keys that perform a specific action. They can be used to perform a variety of tasks, such as opening a new workbook, selecting cells, or formatting data. Excel has a wide range of keyboard shortcuts that can help users work more efficiently. Some common keyboard shortcuts include:

  • Ctrl + C: Copy
  • Ctrl + V: Paste
  • Ctrl + Z: Undo
  • Ctrl + Y: Redo
  • Ctrl + A: Select All
  • Ctrl + S: Save

Essential Shortcuts for Worksheets

When working with worksheets, there are several essential shortcuts that can help users work more efficiently. These shortcuts include:

  • Ctrl + Home: Go to the beginning of the worksheet
  • Ctrl + End: Go to the end of the worksheet
  • Ctrl + Page Up: Move to the previous worksheet
  • Ctrl + Page Down: Move to the next worksheet
  • F2: Edit the active cell
  • F4: Repeat the last action

Navigating Through Workbooks

Navigating through workbooks can also be made easier with keyboard shortcuts. Some shortcuts that can be used to navigate through workbooks include:

  • Ctrl + O: Open a workbook
  • Ctrl + N: Create a new workbook
  • Ctrl + W: Close the active workbook
  • Ctrl + F6: Switch to the next workbook window
  • Ctrl + Tab: Switch to the next workbook

In conclusion, keyboard shortcuts can help users work more efficiently with Excel. By understanding keyboard shortcuts, using essential shortcuts for worksheets, and navigating through workbooks, users can save time and effort when working with Excel.

Advanced Excel Shortcuts

Excel is a powerful tool that can help you perform complex calculations and data analysis quickly and efficiently. To take full advantage of its capabilities, it’s important to learn some advanced shortcuts. Here are some of the most useful ones:

Formatting and Editing Shortcuts

  • Ctrl + Shift + L: Toggle filters on and off.
  • Ctrl + 1: Open the Format Cells dialog box.
  • Ctrl + Shift + $: Apply currency format.
  • Ctrl + Shift + %: Apply percent format.
  • Ctrl + Shift + !: Apply comma format.
  • Ctrl + Shift + #: Apply date format.
  • Ctrl + Shift + @: Apply time format.
  • **Ctrl + Shift + &: Apply border.
  • Ctrl + Shift + ~: Apply general format.
  • Ctrl + Shift + ^: Apply exponential format.
  • Ctrl + Shift + _: Remove all formatting.
  • Ctrl + Shift + +: Insert a new worksheet.
  • **Ctrl + -: Delete the selected cells.
  • Ctrl + D: Fill down.
  • Ctrl + R: Fill right.
  • Ctrl + Space: Select the entire column.
  • Shift + Space: Select the entire row.
  • Ctrl + Shift + +: Insert a new row or column.

Data and Filtering Shortcuts

  • Alt + Down arrow: Open the filter dropdown menu.
  • Ctrl + Shift + L: Toggle filters on and off.
  • Ctrl + Shift + F: Open the Find and Replace dialog box.
  • Ctrl + Shift + H: Replace text.
  • Ctrl + Shift + J: Fill down with formatting.
  • Ctrl + Shift + K: Insert a hyperlink.
  • Ctrl + Shift + O: Select all cells with comments.
  • Ctrl + Shift + R: Fill right with formatting.
  • Ctrl + Shift + T: Create a table.
  • Ctrl + Shift + V: Paste special.
  • Ctrl + Shift + W: Close the current workbook.
  • Ctrl + Shift + Z: Undo the last action.
  • Ctrl + Alt + V: Paste values.

By using these shortcuts, you can save time and work more efficiently in Excel. Remember to practice them regularly to become more proficient.

Excel Shortcut Training

Excel is a powerful tool that can be used to manage data and perform complex calculations. However, mastering the software can be time-consuming and frustrating. Luckily, there are several ways to learn Excel shortcuts and become more efficient with the program.

Learning from Experts

One of the best ways to learn Excel shortcuts is by watching experts use the software. There are many online resources available that offer tutorials and videos on Excel shortcuts. Some popular websites include:

  • Excel Easy
  • Excel Campus
  • Excel Jet

These websites offer free tutorials and videos that cover a wide range of Excel topics, including shortcuts. Watching these videos can help users learn new shortcuts and become more efficient with the program.

Enrolling in Training Courses

Another effective way to learn Excel shortcuts is by enrolling in training courses. Many universities and community colleges offer Excel courses that cover shortcuts and other advanced features. Additionally, there are several online training courses available that are specifically designed to teach Excel shortcuts.

Some popular training courses include:

  • Udemy Excel Shortcuts Course
  • LinkedIn Learning Excel Tips and Tricks Course
  • Coursera Excel Essentials Course

These courses can be completed at the user’s own pace and offer a comprehensive overview of Excel shortcuts and other advanced features.

Regardless of the method chosen, it is important for users to practice using Excel shortcuts on a regular basis. This will help users become more comfortable with the program and increase their efficiency when working with data. Additionally, users should ensure that they are using a laptop keyboard with a numeric keypad, as this will make it easier to use certain shortcuts.


  • Collin Bennett

    eagle-eyed fact-checker at the heart of every post's accuracy. In an age where information is abundant and mistakes are costly, Samuel stands as the gatekeeper of truth for all Excel-related content. His meticulous approach ensures that every formula, every function, and every data-driven insight is both precise and verifiable.

  • James Davis

    Tech geek, excel super-user, software guru, and your go-to guy for all things digital. James has spent over a decade diving deep into the latest software and gadgets, making tech jargon easy for the rest of us. When he's not geeking out over the newest release, he's probably hunting for some new Excel tips as James spent 7 years perfecting his excel skills!

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