Excel Shortcut Keys: Boost Your Productivity with These Time-Saving Tips

Basic Excel Shortcut Keys

Excel is a powerful tool for data manipulation, and knowing the right keyboard shortcuts can save a lot of time and effort. Here are some basic Excel shortcut keys that every user should know:

Keyboard Shortcuts for Data Manipulation

  • Cut, Copy, and Paste: These three commands are essential for moving and copying data in Excel. The keyboard shortcuts for these commands are as follows:

    • Cut: Ctrl + X
    • Copy: Ctrl + C
    • Paste: Ctrl + V
  • Undo and Redo: These commands are useful for reversing actions that were performed accidentally or incorrectly. The keyboard shortcuts for these commands are as follows:

    • Undo: Ctrl + Z
    • Redo: Ctrl + Y
  • Delete Row: This command is useful for removing unwanted rows from a worksheet. The keyboard shortcut for this command is as follows:

    • Delete Row: Ctrl + -

Shortcut Keys for Navigation

  • Shift Key: The Shift key is used in combination with other keys to select and move data in Excel. Here are some useful shortcuts that involve the Shift key:

    • Select a range of cells: Shift + Arrow keys
    • Extend the selection to the last non-blank cell in a row or column: Shift + End
    • Extend the selection to the beginning of a row or column: Shift + Home
  • Arrow Keys: The arrow keys are used for navigation within a worksheet. Here are some useful shortcuts that involve the arrow keys:

    • Move one cell to the right, left, up, or down: Right Arrow, Left Arrow, Up Arrow, Down Arrow
    • Move to the last cell in a row or column: End
    • Move to the beginning of a row or column: Home

In conclusion, knowing these basic Excel shortcut keys can help users work more efficiently and effectively with their data.

Advanced Excel Shortcut Keys

Excel is a powerful tool for data analysis and management. To make the most of it, knowing some advanced shortcut keys can significantly improve your productivity. Here are some essential shortcut keys for formatting and worksheet management.

Shortcut Keys for Formatting

Formatting is an essential aspect of Excel. Here are some shortcut keys that can help you format your data more quickly and efficiently:

  • Ctrl + B: Bold text
  • Ctrl + U: Underline text
  • Ctrl + 5: Strikethrough text
  • Ctrl + Shift + $: Apply currency format
  • Ctrl + Shift + !: Apply number format
  • Ctrl + 1: Open the “Format Cells” dialog box

Shortcut Keys for Worksheet Management

Managing worksheets can be time-consuming, especially when you have multiple sheets in a workbook. Here are some shortcut keys that can help you manage your worksheets more efficiently:

  • Ctrl + N: Create a new worksheet
  • Ctrl + Page Down: Move to the next worksheet
  • Ctrl + Page Up: Move to the previous worksheet
  • Ctrl + 9: Hide rows

By using these shortcut keys, you can save a lot of time and effort while working with Excel.

Excel Shortcut Keys for Mac Users

Mac-Specific Shortcut Keys

Mac users can take advantage of several shortcut keys in Excel to improve their productivity. Here are some of the most useful Mac-specific shortcut keys:

  • Command + N: Create a new workbook.
  • Command + O: Open an existing workbook.
  • Command + S: Save the current workbook.
  • Command + Shift + S: Save the current workbook as a new file.
  • Command + P: Print the current sheet or workbook.
  • Command + F: Find and replace values, formulas, or formatting.
  • Command + G: Go to a specific cell or range.
  • Option + Command + F: Open the Find and Replace dialog box.

Common Shortcut Keys for Mac and Windows

Many shortcut keys are the same between Mac and Windows versions of Excel. Here are some of the most commonly used shortcut keys:

  • Command + C: Copy selected cells or text.
  • Command + X: Cut selected cells or text.
  • Command + V: Paste copied or cut cells or text.
  • Command + Z: Undo the last action.
  • Command + Y: Redo the last undone action.
  • Command + B: Apply or remove bold formatting.
  • Command + I: Apply or remove italic formatting.
  • Command + U: Apply or remove underline formatting.
  • Command + 1: Format cells.
  • Command + 2: Format column width.
  • Command + 3: Format row height.
  • Command + D: Fill down selected cells.
  • Command + R: Fill right selected cells.

Using shortcut keys in Excel can save time and make working with large spreadsheets more efficient. By memorizing these shortcut keys, Mac users can become more productive and proficient in Excel.


  • Robert Miller

    Meet Robert James Miller, the meticulous editor at CostOfIncome, where precision meets passion. While his editorial skills have consistently elevated the platform's content, it's his profound expertise in Excel that sets him apart. Robert doesn't just know Excel; he commands it, transforming complex data into insightful narratives. His depth of understanding has not only aided in streamlining operations at CostOfIncome but has also positioned him as the go-to guru for all things Excel-related.

  • Collin Bennett

    eagle-eyed fact-checker at the heart of every post's accuracy. In an age where information is abundant and mistakes are costly, Samuel stands as the gatekeeper of truth for all Excel-related content. His meticulous approach ensures that every formula, every function, and every data-driven insight is both precise and verifiable.

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