Excel Shortcut Keys PDF: Boost Your Productivity with These Time-Saving Tips

Understanding Excel Shortcut Keys

Excel Keyboard Shortcuts Overview

Excel is a powerful tool for managing data, but it can be time-consuming to navigate through menus and buttons to find the right command. Excel shortcut keys are a quick and efficient way to perform common tasks. Here are some benefits of using keyboard shortcuts:

  • Saves time and increases productivity
  • Reduces mouse usage, which can reduce strain on the wrist
  • Helps to memorize commands and improve proficiency

Shortcut Keys for Windows and Mac

Excel shortcut keys are different for Windows and Mac operating systems. Here are some commonly used shortcut keys for both:

Windows Shortcuts

Shortcut Key Description
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + F Find
Ctrl + H Replace
Ctrl + B Bold
Ctrl + U Underline
Ctrl + I Italic
Ctrl + S Save

Mac Shortcuts

Shortcut Key Description
Command + C Copy
Command + X Cut
Command + V Paste
Command + Z Undo
Command + Shift + Z Redo
Command + F Find
Command + H Replace
Command + B Bold
Command + U Underline
Command + I Italic
Command + S Save

In addition to the above, there are many other Excel shortcut keys that can be used to perform specific tasks. By using these shortcut keys, users can save time and increase productivity when working with Excel.

Mastering Excel Shortcut Keys

Excel is a powerful tool that can help you streamline your workflow and improve your productivity. One way to do this is by mastering Excel shortcut keys. By using shortcut keys, you can quickly perform common tasks and navigate through your spreadsheets with ease.

Shortcut Keys for Data and Formatting

One of the most common uses for Excel is to work with data. Here are some useful shortcut keys for working with data and formatting:

  • Ctrl + C: Copy selected cells
  • Ctrl + V: Paste copied cells
  • Ctrl + X: Cut selected cells
  • Ctrl + Z: Undo last action
  • Ctrl + Y: Redo last action
  • Ctrl + ;: Insert today’s date
  • Ctrl + Shift + :: Insert current time
  • Ctrl + K: Insert hyperlink
  • Ctrl + R: Fill right
  • Ctrl + D: Fill down
  • Ctrl + E: Flash fill
  • Ctrl + Shift + $: Apply currency format
  • Ctrl + Shift + %: Apply percentage format
  • Ctrl + Shift + #: Apply date format
  • Ctrl + Shift + @: Apply time format
  • Ctrl + Shift + !: Apply number format
  • Ctrl + Shift + ~: Apply general format

Shortcut Keys for Navigation and Functionality

Navigating through your spreadsheet and using Excel’s functionality can be made easier with these shortcut keys:

  • Ctrl + Home: Go to the beginning of the worksheet
  • Ctrl + End: Go to the last cell of the worksheet
  • Ctrl + Shift + Home: Select all cells from the current cell to the beginning of the worksheet
  • Ctrl + Shift + End: Select all cells from the current cell to the last cell of the worksheet
  • Ctrl + Shift + L: Toggle filter on/off
  • Ctrl + Shift + F: Open advanced filter dialog box
  • Ctrl + Shift + O: Select all cells with comments
  • Ctrl + Shift + P: Display the print dialog box
  • Ctrl + Shift + S: Save the current workbook
  • Ctrl + Shift + U: Toggle expand/collapse of the formula bar
  • Ctrl + Shift + V: Paste special
  • Ctrl + Shift + W: Close the current workbook
  • Ctrl + Shift + Z: Show/hide the task pane
  • Ctrl + Alt + V: Paste values
  • Ctrl + Alt + F1: Insert new worksheet
  • Ctrl + Alt + F2: Save as
  • Ctrl + Alt + F9: Calculate all worksheets
  • Ctrl + Alt + F11: Open the Visual Basic Editor

By mastering these shortcut keys, you can save time and become more efficient in your work with Excel.


  • Robert Miller

    Meet Robert James Miller, the meticulous editor at CostOfIncome, where precision meets passion. While his editorial skills have consistently elevated the platform's content, it's his profound expertise in Excel that sets him apart. Robert doesn't just know Excel; he commands it, transforming complex data into insightful narratives. His depth of understanding has not only aided in streamlining operations at CostOfIncome but has also positioned him as the go-to guru for all things Excel-related.

  • Collin Bennett

    eagle-eyed fact-checker at the heart of every post's accuracy. In an age where information is abundant and mistakes are costly, Samuel stands as the gatekeeper of truth for all Excel-related content. His meticulous approach ensures that every formula, every function, and every data-driven insight is both precise and verifiable.

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