Excel Shortcut Keys Mac: Boost Your Productivity with These Time-Saving Tips

Basic Excel Shortcut Keys for Mac

Excel is a powerful tool for data analysis and management, and learning to use it efficiently can save a lot of time and effort. One way to boost productivity is by using keyboard shortcuts, which can help users perform various tasks quickly and easily. Here are some basic Excel shortcut keys for Mac that can help users get started:

Shortcut Keys for Editing and Formatting

  • Cut, Copy, and Paste: Command + X, Command + C, Command + V
  • Undo and Redo: Command + Z, Command + Y
  • Formatting: Command + B (bold), Command + I (italic), Command + U (underline), Command + 1 (number format), Command + 2 (time format), Command + 3 (date format), Command + 5 (strikethrough)

Shortcut Keys for File and Workbook Management

  • Create a New File or Item: Command + N
  • Create a New File from a Template or Theme: Shift + Command + P
  • Open a File or Item: Command + O
  • Save or Sync: Command + S
  • Save As: Shift + Command + S
  • Print: Command + P
  • Close a File or Item: Command + W
  • Quit Excel: Command + Q
  • Edit and Format Content: Tab (move to the next cell), Shift + Tab (move to the previous cell), Esc (cancel editing), End (move to the last cell in a row or column)
  • Use Dialogs: Command + K (insert hyperlink), Command + F (find and replace), Command + H (find and replace with formatting), Option + Command + H (replace)
  • Expand or Minimize the Ribbon: Option + Command + R

Keyboard shortcuts can be a great way to save time and boost productivity when working with Excel. By mastering these basic shortcuts, users can perform common tasks quickly and easily, and focus on analyzing and managing data rather than navigating menus and ribbons.

Advanced Excel Shortcut Keys for Mac

Shortcut Keys for Advanced Editing and Formatting

Excel has many advanced editing and formatting features that can be accessed quickly and easily using keyboard shortcuts. Here are some of the most useful shortcut keys for advanced editing and formatting in Excel on Mac:

  • Paste Special: Command + Option + V allows you to paste special, which means you can choose to paste only certain parts of the copied data, such as values, formulas, or formatting.
  • Absolute and Relative References: When entering formulas, you can use the F4 key to switch between absolute and relative references, which can save time and prevent errors.
  • Command T: Pressing Command + T opens the Format Cells dialog box, where you can quickly change the formatting of cells, such as font, alignment, and borders.
  • Select All: Command + A selects all cells in the current worksheet, which can be useful for formatting or deleting large amounts of data.

Shortcut Keys for Spreadsheet Management

In addition to editing and formatting, Excel also has many shortcut keys for managing spreadsheets and working with files, applications, and tools. Here are some of the most useful shortcut keys for spreadsheet management in Excel on Mac:

  • Custom Keyboard Shortcuts: You can create custom keyboard shortcuts for any command in Excel by going to System Preferences > Keyboard > Shortcuts > App Shortcuts. This can save time and make it easier to access frequently used commands.
  • Functions: Excel has over 400 built-in functions that can be accessed using keyboard shortcuts. For example, pressing Command + Shift + A opens the Insert Function dialog box, where you can search for and insert any function.
  • Ctrl Key: The Ctrl key can be used in combination with other keys to perform various actions, such as selecting multiple non-adjacent cells or sheets, hiding or unhiding rows or columns, and more.
  • Work with Files: Command + N creates a new workbook, while Command + O opens an existing workbook. Command + W closes the current workbook, and Command + S saves changes to the current workbook.
  • Spreadsheet: Command + Shift + F opens the Find and Replace dialog box, which can be used to quickly find or replace data in the current worksheet. Command + Shift + L opens the Filter dialog box, where you can filter data based on specific criteria.

By using these advanced Excel shortcut keys for Mac, users can save time and work more efficiently in Excel.

Excel Versions and Subscription Benefits

Excel Versions and Their Unique Shortcuts

Excel is available on both Mac and Windows platforms, and each version has its unique set of shortcut keys. The following are some of the most commonly used shortcut keys for Excel on Mac:

  • Command + S: Saves the current workbook.
  • Command + C: Copies the selected cells.
  • Command + V: Pastes the copied cells.
  • Command + X: Cuts the selected cells.
  • Command + Z: Undoes the last action.
  • Command + Y: Redoes the last action.
  • Command + F: Opens the Find and Replace dialog box.
  • Command + Shift + L: Filters the selected cells.

Excel 2016 for Mac includes a variety of new features, such as the ability to collaborate in real-time, improved charting tools, and more. Excel 2021 for Mac builds on these features with additional improvements, including better integration with other Microsoft 365 apps.

Benefits of Microsoft 365 Subscription

Microsoft 365 is a subscription-based service that includes Excel and other productivity apps such as PowerPoint, Outlook, and Access. Subscribers receive regular updates and new features, as well as access to online storage and other benefits. Some of the key benefits of a Microsoft 365 subscription include:

  • Accessibility: Microsoft 365 includes accessibility features that make it easier for users with disabilities to use Excel and other apps.
  • Training: Microsoft 365 provides a variety of training resources, including video training and training courses, to help users learn how to use Excel and other apps effectively.
  • Communities: Microsoft 365 includes communities where users can connect with other users and get help with Excel and other apps.
  • Commands: Microsoft 365 includes a variety of commands that can be used to perform common tasks in Excel and other apps.
  • Keyboard shortcuts: Microsoft 365 includes a variety of keyboard shortcuts that can be used to perform common tasks in Excel and other apps.
  • Brightness and volume: Microsoft 365 includes controls for adjusting the brightness and volume of the Mac.
  • Full keyboard access: Microsoft 365 includes support for full keyboard access, which allows users to navigate and interact with Excel and other apps using only the keyboard.
  • US keyboard layout: Microsoft 365 includes support for the US keyboard layout, which is the most commonly used keyboard layout in the US.
  • Checkbox: Microsoft 365 includes support for checkboxes, which can be used to select or deselect multiple items at once.

Overall, a Microsoft 365 subscription provides users with a variety of benefits and features that make it easier to use Excel and other productivity apps on Mac.


  • Robert Miller

    Meet Robert James Miller, the meticulous editor at CostOfIncome, where precision meets passion. While his editorial skills have consistently elevated the platform's content, it's his profound expertise in Excel that sets him apart. Robert doesn't just know Excel; he commands it, transforming complex data into insightful narratives. His depth of understanding has not only aided in streamlining operations at CostOfIncome but has also positioned him as the go-to guru for all things Excel-related.

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    eagle-eyed fact-checker at the heart of every post's accuracy. In an age where information is abundant and mistakes are costly, Samuel stands as the gatekeeper of truth for all Excel-related content. His meticulous approach ensures that every formula, every function, and every data-driven insight is both precise and verifiable.

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