Excel Shortcut Keys List: Boost Your Productivity with These Time-Saving Shortcuts

Excel Shortcut Keys Fundamentals

Keyboard shortcuts are an essential part of using Microsoft Excel efficiently. They allow users to perform tasks quickly and easily without having to navigate through menus or use the mouse. In this section, we will cover the fundamental Excel shortcut keys that every user should know.

General Excel Shortcuts

• Ctrl + N: Creates a new workbook.
• Ctrl + O: Opens an existing workbook.
• Ctrl + S: Saves the current workbook.
• Ctrl + P: Opens the Print dialog box.
• Ctrl + Z: Undoes the last action.
• Ctrl + Y: Redoes the last action.
• Ctrl + F: Opens the Find and Replace dialog box.
• Ctrl + H: Opens the Find and Replace dialog box with the Replace tab selected.
• Ctrl + A: Selects all cells in the current worksheet.
• Ctrl + F1: Shows or hides the Ribbon.

Shortcut Keys for Text and Number Formatting

• Ctrl + B: Applies bold formatting to the selected cells.
• Ctrl + I: Applies italic formatting to the selected cells.
• Ctrl + U: Applies underline formatting to the selected cells.
• Ctrl + 1: Opens the Format Cells dialog box.
• Ctrl + Shift + $: Applies currency formatting to the selected cells.
• Ctrl + Shift + %: Applies percentage formatting to the selected cells.
• Ctrl + Shift + #: Applies date formatting to the selected cells.
• Ctrl + Shift + @: Applies time formatting to the selected cells.

Shortcut Keys for Navigation and Data Manipulation

• Ctrl + Home: Moves the cursor to the beginning of the worksheet.
• Ctrl + End: Moves the cursor to the last cell with data in the worksheet.
• Ctrl + Arrow Keys: Moves the cursor to the last cell in the row or column with data.
• Ctrl + Shift + Arrow Keys: Selects cells from the current cell to the last cell with data in the row or column.
• Ctrl + Space: Selects the entire column.
• Shift + Space: Selects the entire row.
• Ctrl + X: Cuts the selected cells.
• Ctrl + C: Copies the selected cells.
• Ctrl + V: Pastes the copied or cut cells.
• Ctrl + Shift + V: Opens the Paste Special dialog box.
• Ctrl + D: Copies the contents of the cell above the current cell into the current cell.
• Ctrl + R: Copies the contents of the cell to the left of the current cell into the current cell.
• Ctrl + Delete: Deletes the selected cells and shifts the remaining cells up or left.
• Ctrl + Shift + : Inserts the current time into the selected cell(s).
• Ctrl + ;: Inserts the current date into the selected cell(s).

In conclusion, learning and using Excel shortcut keys can help users save time and increase productivity. By mastering the fundamental shortcut keys and using them regularly, users can become more efficient and proficient in their work.

Advanced Excel Shortcut Keys

Excel is a powerful tool for data analysis and management. To make the most of it, users can take advantage of advanced shortcut keys. Here are some of the most useful ones:

Shortcut Keys for Working with Tables, Charts, and Pivot Tables

• Alt + JT – Create a table
• Alt + JT + R – Remove duplicates from a table
• Alt + JOC – Create a chart
• Alt + JOC + T – Change chart type
• Alt + JT + V – Insert a pivot table
• Alt + JT + F – Filter data in a table or pivot table

Shortcut Keys for Working with Comments and Hyperlinks

• Shift + F2 – Add or edit a comment
• Ctrl + K – Insert a hyperlink
• Ctrl + Shift + O – Show or hide outline symbols
• Ctrl + Shift + A – Show or hide comments

Shortcut Keys for Working with Formulas and VBA

• Ctrl + Shift + Enter – Enter an array formula
• Alt + F8 – Open the Macros dialog box
• Alt + F11 – Open the Visual Basic Editor
• F9 – Calculate all worksheets in all open workbooks

By using these shortcut keys, users can save time and work more efficiently in Excel.