Excel Shortcut Keys: Insert Row Like a Pro

Understanding Excel Shortcut Keys for Inserting Rows

Inserting rows in Excel can be a repetitive and time-consuming task, especially when dealing with large amounts of data. Luckily, Excel offers a variety of keyboard shortcuts that can make this process much more efficient. In this section, we will explore the basics of Excel shortcut keys for inserting rows, as well as some more advanced techniques.

Basics of Excel Shortcut Keys

Before diving into the specifics of inserting rows, it’s important to understand the basics of Excel shortcut keys. These keyboard shortcuts are designed to help users perform common tasks quickly and efficiently. Some of the most commonly used Excel shortcut keys include:

  • Ctrl + C: Copy
  • Ctrl + V: Paste
  • Ctrl + X: Cut
  • Ctrl + Z: Undo
  • Ctrl + Y: Redo
  • Ctrl + A: Select All
  • Ctrl + F: Find
  • Ctrl + H: Replace

Inserting Single and Multiple Rows

To insert a new row in Excel, users can use the “Insert” command in the “Home” tab. However, this method can be time-consuming, especially when dealing with multiple rows. A faster way to insert a single row is to use the shortcut key “Ctrl + Shift + +”. This will insert a new row above the currently selected row.

To insert multiple rows at once, users can select the desired number of rows and then use the same shortcut key. Excel will insert the specified number of rows above the selected rows. Alternatively, users can use the shortcut key “Ctrl + Shift + +” and then enter the number of rows they wish to insert.

Working With Worksheets and Formats

Excel shortcut keys can also be used to insert rows in different worksheets and formats. For example, users can use the shortcut key “Shift + Space” to select an entire row. They can then use the “Ctrl + Shift + +” shortcut key to insert a new row above the selected row.

When working with formatted Excel sheets, users can use the shortcut key “Ctrl + Shift + +” to insert a new row with the same formatting as the row above. This can save time and ensure consistency in the formatting of the sheet.

In conclusion, Excel shortcut keys can greatly improve the efficiency of inserting rows in Excel. By mastering these keyboard shortcuts, users can save time and focus on more important tasks.

Advanced Excel Shortcuts for Row Insertion

Shortcut Keys and Productivity

Inserting a row in Microsoft Excel can be a time-consuming task, especially when working with large spreadsheets. However, by using advanced Excel shortcuts, you can increase your productivity and save valuable time. Here are some of the most useful shortcut keys for inserting rows:

  • Shift + Spacebar: Selects the entire row
  • Ctrl + Shift + +: Inserts a new row above the selected row
  • Ctrl + Shift + Plus Sign (+): Inserts a new row below the selected row
  • Alt + I + R: Opens the Insert dialog box, where you can choose to insert a new row, column, or sheet

Working with Different Excel Versions

Excel has gone through several updates and versions over the years, and some of the shortcut keys and features may vary depending on the version you are using. Here are some tips for working with different Excel versions:

  • Excel 2013: To insert a new row, use the shortcut key Ctrl + Shift + + or right-click on the row number and select “Insert.”
  • Excel 2016: To insert a new row, use the shortcut key Ctrl + Shift + + or click on the “Insert” button in the Home tab of the ribbon menu.

Exploring the Excel Interface

In addition to using shortcut keys, there are other ways to insert rows in Excel. Here are a few options you can explore:

  • Right-click on the row number and select “Insert” from the context menu.
  • Click on the “Insert” button in the Home tab of the ribbon menu.
  • Click on the “Insert Sheet Rows” button in the View tab of the ribbon menu.

By using these advanced Excel shortcuts and exploring different options for row insertion, you can become more efficient and productive in your work. Remember to always seek feedback and continue learning to improve your skills.


  • Robert Miller

    Meet Robert James Miller, the meticulous editor at CostOfIncome, where precision meets passion. While his editorial skills have consistently elevated the platform's content, it's his profound expertise in Excel that sets him apart. Robert doesn't just know Excel; he commands it, transforming complex data into insightful narratives. His depth of understanding has not only aided in streamlining operations at CostOfIncome but has also positioned him as the go-to guru for all things Excel-related.

  • Collin Bennett

    eagle-eyed fact-checker at the heart of every post's accuracy. In an age where information is abundant and mistakes are costly, Samuel stands as the gatekeeper of truth for all Excel-related content. His meticulous approach ensures that every formula, every function, and every data-driven insight is both precise and verifiable.

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