Excel Shortcut Keys Overview
Excel is a powerful tool for managing data, but it can be time-consuming to navigate through all of its menus and options. Fortunately, there are many keyboard shortcuts available to make your work quicker and more efficient.
Here are some of the most useful Excel keyboard shortcuts:
Alt key shortcuts: Pressing the Alt key will display a menu of shortcuts for the current tab or ribbon. For example, pressing Alt+F will open the File menu, while Alt+H will open the Home tab.
Quick navigation shortcuts: Use the arrow keys to quickly move around the worksheet. Page Up and Page Down will move up or down one screen at a time, while Ctrl+Arrow will move to the next cell in that direction.
Data manipulation shortcuts: Use Ctrl+X to cut data, Ctrl+C to copy data, and Ctrl+V to paste data. Use Ctrl+Z to undo the last action.
Function shortcuts: Use F11 to create an embedded chart, and Ctrl+F to find and replace data. Use F5 to go to a specific cell or range, and Alt+= to sum the selected data.
Formatting shortcuts: Use Ctrl+1 to open the Format Cells dialog box, and Ctrl+Shift+L to toggle filters on and off. Use Ctrl+Shift+Plus (+) to insert cells, rows, or columns.
Mac and laptop keyboard shortcuts: Many of the above shortcuts work on Mac and laptop keyboards as well. However, some keys may be located in different places, so be sure to check your keyboard layout.
By using these Excel shortcut keys, you can increase your productivity and save time when working with spreadsheets. For a complete list of Excel keyboard shortcuts, check out our cheat sheet or the Microsoft Excel documentation.
Excel Shortcut Keys for Different Functions
Excel is a powerful tool that can save you a lot of time and increase your productivity. One way to speed up your work in Excel is by using keyboard shortcuts. In this section, we will cover some of the most useful Excel shortcut keys for basic and advanced functions.
Excel Shortcut Keys for Basic Functions
Here are some of the most commonly used Excel shortcut keys for basic functions:
- Ctrl + S: Save the current workbook
- Ctrl + C: Copy selected cells
- Ctrl + V: Paste copied cells
- Ctrl + X: Cut selected cells
- Ctrl + Z: Undo the last action
- Ctrl + Y: Redo the last action
- Ctrl + A: Select all cells in the current worksheet
- Ctrl + F: Find text or data in the current worksheet
- Ctrl + H: Replace text or data in the current worksheet
- Ctrl + B: Bold selected text or cells
- Ctrl + I: Italicize selected text or cells
- Ctrl + U: Underline selected text or cells
- Ctrl + 1: Open the Format Cells dialog box
Excel Shortcut Keys for Advanced Functions
Here are some of the most useful Excel shortcut keys for advanced functions:
- Alt + F11: Open the VBA editor
- F5: Open the Go To dialog box
- F2: Edit the active cell
- F4: Repeat the last action
- F7: Check spelling in the current worksheet
- F9: Calculate all worksheets in all open workbooks
- F11: Create an embedded chart of the current data range
- Ctrl + Shift + L: Toggle filters on and off
- Alt + F1: Create a chart of the current data range
- Ctrl + Shift + +: Insert cells, rows, or columns
- Ctrl + –: Delete cells, rows, or columns
- Ctrl + Shift + $: Apply the Currency format
- Ctrl + Shift + %: Apply the Percentage format
- **Ctrl + Shift + #: Apply the Date format
- Ctrl + Shift + @: Apply the Time format
Using these Excel shortcut keys can help you save time and increase your productivity. Whether you’re working on a Mac, laptop keyboard, or smaller keyboard, these hotkeys are sure to make your work easier. For a complete cheat sheet of Excel shortcut keys, you can download a PDF from Microsoft’s website.