Excel Shortcut: Hide Rows and Columns in Seconds

Understanding Excel Shortcuts

Excel is a powerful tool to manage and analyze data, but it can be time-consuming to navigate and perform actions using the mouse. This is where keyboard shortcuts come in handy. By using keyboard shortcuts, you can save time and increase your productivity.

Excel shortcuts are commands that allow you to perform tasks quickly and easily. They are combinations of keys that perform a specific action. For example, pressing Ctrl + C will copy the selected cells, and pressing Ctrl + V will paste the copied cells.

Using shortcuts can be a bit overwhelming at first, but it’s worth the effort to learn them. Once you get used to them, you’ll find that you can work more efficiently and complete tasks faster.

Here are some benefits of using Excel shortcuts:

• Save time: By using shortcuts, you can perform tasks faster than using the mouse.
• Increase productivity: Shortcuts can help you work more efficiently and complete tasks faster, allowing you to be more productive.
• Reduce errors: Using shortcuts can reduce the risk of errors, as you don’t need to move the mouse around to perform tasks.

To help you get started with Excel shortcuts, here is a table of some common ones:

Shortcut Keys	Action
Ctrl + C	Copy
Ctrl + V	Paste
Ctrl + X	Cut
Ctrl + Z	Undo
Ctrl + Y	Redo
Ctrl + S	Save
Ctrl + P	Print
Ctrl + F	Find
Ctrl + A	Select All
Ctrl + B	Bold
Ctrl + I	Italic
Ctrl + U	Underline

These are just a few of the many shortcuts available in Excel. You can find a complete list of shortcuts in Excel by going to the Help menu and searching for “keyboard shortcuts.”

Learning Excel shortcuts may take some time, but it’s worth the effort. By using shortcuts, you can save time, increase productivity, and reduce errors. Start with a few shortcuts and gradually add more as you become more comfortable.

Hiding and Unhiding Rows

When working with large datasets in Excel, you may need to hide certain rows to make the data easier to read or to protect sensitive information. Here are some easy-to-use shortcuts to hide and unhide rows in Excel.

Hiding a Single Row

To hide a single row in Excel, simply select the row you want to hide and press Ctrl + 9. This will hide the entire row, and it will not be visible until you unhide it.

Hiding Multiple Rows

If you need to hide multiple rows at once, you can do so by selecting the rows you want to hide and pressing Ctrl + 9. This will hide all of the selected rows.

Unhiding Rows

To unhide a single row, select the rows above and below the hidden row and press Ctrl + Shift + 9. This will unhide the hidden row.

If you need to unhide multiple rows at once, you can do so by selecting the rows above and below the hidden rows and pressing Ctrl + Shift + 9. This will unhide all of the hidden rows.

Table

Here’s a table summarizing the shortcuts for hiding and unhiding rows in Excel:

Action	Shortcut
Hide a single row	Ctrl + 9
Hide multiple rows	Select rows and Ctrl + 9
Unhide a single row	Select rows above and below hidden row and Ctrl + Shift + 9
Unhide multiple rows	Select rows above and below hidden rows and Ctrl + Shift + 9

Remember that hiding rows is not the same as deleting them. Hidden rows are still part of the worksheet and can be unhidden at any time.

Hiding and Unhiding Columns

Hiding and unhiding columns in Excel is a useful skill to have when you want to focus on specific data or when you want to hide sensitive information. Excel provides several ways to hide and unhide columns, including using keyboard shortcuts and the Ribbon.

Hiding a Single Column

To hide a single column, select the column by clicking on the column header. Then, press Ctrl + 0 on your keyboard. The selected column will disappear from view. You can also right-click on the selected column header and choose “Hide” from the context menu.

Hiding Multiple Columns

To hide multiple columns, select the columns you want to hide by clicking on their headers. You can select non-adjacent columns by holding down the Ctrl key while clicking on the column headers. Once you have selected the columns, right-click on any of the selected column headers and choose “Hide” from the context menu. Alternatively, you can use the “Hide & Unhide” menu in the Ribbon. Select the “Hide Columns” option to hide the selected columns.

Unhiding Columns

To unhide a single column, click on any column header adjacent to the hidden column. Then, press Ctrl + Shift + 0 on your keyboard. The hidden column will reappear. You can also right-click on any column header and choose “Unhide” from the context menu.

To unhide multiple columns, select the columns adjacent to the hidden columns by clicking on their headers. Then, right-click on any of the selected column headers and choose “Unhide” from the context menu. Alternatively, you can use the “Hide & Unhide” menu in the Ribbon. Select the “Unhide Columns” option to unhide the hidden columns.

Here’s a table summarizing the keyboard shortcuts for hiding and unhiding columns:

Action	Keyboard Shortcut
Hide a single column	Ctrl + 0
Hide multiple columns	Right-click on selected column headers and choose “Hide” or use the “Hide Columns” option in the Ribbon
Unhide a single column	Click on adjacent column header and press Ctrl + Shift + 0 or right-click on the hidden column header and choose “Unhide”
Unhide multiple columns	Right-click on adjacent column headers and choose “Unhide” or use the “Unhide Columns” option in the Ribbon

Working with Worksheets

When working with Excel, you may have a need to hide or unhide worksheets. This can be useful when you have multiple worksheets in a workbook and want to focus on a specific one. In this section, we will cover how to hide and unhide worksheets in Excel, as well as some tips and tricks to make the process easier.

Hiding Worksheets

To hide a worksheet in Excel, you can use the following steps:

1. Right-click on the worksheet tab that you want to hide.
2. Select “Hide” from the drop-down menu.
3. The worksheet will now be hidden from view.

Alternatively, you can use the keyboard shortcut “Ctrl + 0” to hide the selected worksheet.

If you want to hide multiple worksheets at once, you can use the following steps:

1. Click on the first worksheet tab that you want to hide.
2. Hold down the “Ctrl” key on your keyboard.
3. Click on each additional worksheet tab that you want to hide.
4. Right-click on any of the selected worksheet tabs.
5. Select “Hide” from the drop-down menu.
6. All selected worksheets will now be hidden from view.

Unhiding Worksheets

To unhide a worksheet in Excel, you can use the following steps:

1. Right-click on any visible worksheet tab.
2. Select “Unhide” from the drop-down menu.
3. The “Unhide” dialog box will appear.
4. Select the worksheet that you want to unhide.
5. Click “OK”.
6. The worksheet will now be visible again.

If you want to unhide all hidden worksheets at once, you can use the following steps:

1. Right-click on any visible worksheet tab.
2. Select “Unhide” from the drop-down menu.
3. The “Unhide” dialog box will appear.
4. Select the first hidden worksheet.
5. Hold down the “Shift” key on your keyboard.
6. Select the last hidden worksheet.
7. Click “OK”.
8. All hidden worksheets will now be visible again.

Using VBA Code

If you frequently hide and unhide worksheets in Excel, you may want to consider using VBA code to automate the process. Here is an example of VBA code that will hide all worksheets except for the active one:

Sub HideAllSheetsExceptActive()
    Dim ws As Worksheet
    For Each ws In ThisWorkbook.Worksheets
        If ws.Name <> ActiveSheet.Name Then
            ws.Visible = xlSheetHidden
        End If
    Next ws
End Sub

To use this code, open the Visual Basic Editor in Excel and insert a new module. Paste the code into the module, and then run the macro.

Excel 2016 and Excel 2013

The steps for hiding and unhiding worksheets in Excel 2016 and Excel 2013 are the same as in other versions of Excel. However, the “Unhide” option may be hidden by default in the ribbon. To unhide a worksheet in Excel 2016 or Excel 2013, you can use the following steps:

1. Click on the “View” tab in the ribbon.
2. Click on the “Unhide” button in the “Window” group.
3. The “Unhide” dialog box will appear.
4. Select the worksheet that you want to unhide.
5. Click “OK”.
6. The worksheet will now be visible again.

Summary

Hiding and unhiding worksheets in Excel can be a useful tool for organizing and managing your data. Whether you are working with a large workbook or just need to focus on a specific worksheet, knowing how to hide and unhide worksheets can save you time and frustration. Remember to use the keyboard shortcuts and VBA code to make the process even easier.

Shortcut	Action
Ctrl + 0	Hide selected worksheet
Ctrl + Shift + 0	Unhide selected worksheet
Right-click on visible worksheet tab	Select “Hide” from drop-down menu
Right-click on any visible worksheet tab	Select “Unhide” from drop-down menu
Click on “View” tab in ribbon	Click on “Unhide” button in “Window” group

Advanced Excel Shortcuts

When it comes to working with Excel, being able to navigate the program quickly and efficiently is key to boosting your productivity. One way to do this is by using advanced Excel shortcuts. These shortcuts can help you easily hide or unhide rows and columns, select visible cells, and more.

Hiding Rows and Columns

To hide a row or column in Excel, you can use the Ctrl + 9 shortcut for rows or Ctrl + 0 for columns. If you want to hide the rows above the selected cell, use Ctrl + Shift + 9. To hide the columns to the left of the selected cell, use Ctrl + Shift + 0.

If you want to unhide a row or column, you can use the Ctrl + Shift + 9 shortcut for rows or Ctrl + Shift + 0 for columns. Alternatively, you can use the “Unhide” command in the “Format” menu or the “Format Cells” dialog box.

Selecting Visible Cells

If you have hidden rows or columns that you don’t want to select when working with the surrounding data range, you can use the Alt + ; shortcut to select only the cells that are currently visible. This can be especially helpful when copying and pasting data.

Increasing Productivity

Using advanced Excel shortcuts can save you a lot of time and increase your productivity. By memorizing these shortcuts and incorporating them into your workflow, you can work more efficiently and complete tasks more quickly.

Support and Troubleshooting

If you encounter errors when using advanced Excel shortcuts, you can consult Microsoft Support for help. They offer a range of resources and troubleshooting guides to help you resolve any issues you may encounter.

Table

Here’s a table summarizing some of the most useful advanced Excel shortcuts:

Shortcut	Function
Ctrl + 9	Hide selected rows
Ctrl + 0	Hide selected columns
Ctrl + Shift + 9	Unhide rows
Ctrl + Shift + 0	Unhide columns
Ctrl + 6	Hide or unhide objects
Ctrl + 8	Hide or show outline symbols
Alt + ;	Select visible cells
Ctrl + 1	Open the “Format Cells” dialog box and go to the “Protection” tab

Managing Data Visibility

In Excel, managing data visibility is an important aspect of data analysis and presentation. You may need to hide certain data temporarily to focus on other data or to protect sensitive information. Excel provides several shortcuts and functions to manage data visibility efficiently.

Hiding Rows and Columns

To hide a row or column, select the row or column you want to hide and press “Ctrl” + “9” for rows or “Ctrl” + “0” for columns. To hide multiple rows or columns, select them and use the same shortcut keys. You can also right-click on the selected rows or columns and choose “Hide” from the context menu.

To unhide a row or column, select the rows or columns adjacent to the hidden row or column and press “Ctrl” + “Shift” + “9” for rows or “Ctrl” + “Shift” + “0” for columns. You can also use the context menu to unhide a row or column.

Unhiding All Rows or Columns

To unhide all hidden rows or columns in a spreadsheet, select the entire spreadsheet by clicking on the top-left corner of the spreadsheet, or by pressing “Ctrl” + “A”. Then, right-click on any of the selected rows or columns and choose “Unhide” from the context menu.

Adjusting Column Width

When you unhide a column, it may appear too narrow to display the data properly. To adjust the column width, hover the mouse over the right border of the column until the cursor changes to a double arrow. Then, click and drag the border to the desired width.

Using Formulas and Charts

When you hide rows or columns that contain data used in formulas or charts, the formulas or charts may not display the correct information. To avoid this, update the formulas or charts to exclude the hidden rows or columns. You can also use the “Show Hidden Data” option in the “Select Data” dialog box to display the hidden data in a chart.

Table

Here is a table summarizing the most useful Excel shortcuts for managing data visibility:

Action	Shortcut
Hide selected rows	Ctrl + 9
Hide selected columns	Ctrl + 0
Unhide selected rows	Ctrl + Shift + 9
Unhide selected columns	Ctrl + Shift + 0
Unhide all rows or columns	Select entire spreadsheet, right-click, choose “Unhide”
Adjust column width	Hover over right border of column, click and drag
Show Hidden Data in chart	Select chart, click “Select Data”, check “Show Hidden Data”