Excel Paste Value Shortcut: How to Use It for Faster Data Entry

Understanding Excel Shortcuts

Excel shortcuts are a quick and efficient way to perform various tasks in Excel. They are a combination of two or more keys that perform a specific action. Using Excel shortcuts can save you a lot of time and effort, especially when you are working with large amounts of data.

Excel shortcuts can be accessed through the keyboard or the mouse. Keyboard shortcuts are usually faster and more efficient than using the mouse. They can also help reduce the risk of repetitive strain injuries.

Here are some important things to keep in mind when using Excel shortcuts:

• Excel shortcuts can be customized to suit your needs. You can create your own shortcuts or modify existing ones.
• Not all Excel shortcuts work in all versions of Excel. Some shortcuts may also be disabled by default. Check your Excel version and settings to ensure that the shortcuts you want to use are available.
• Excel shortcuts can be used for a variety of tasks, including formatting, editing, navigation, and more. Learning and using Excel shortcuts can make you more productive and efficient in your work.

Below is a table of some commonly used Excel shortcuts:

Shortcut Key	Function
Ctrl + C	Copy
Ctrl + V	Paste
Ctrl + X	Cut
Ctrl + Z	Undo
Ctrl + Y	Redo
Ctrl + A	Select All
Ctrl + F	Find
Ctrl + H	Replace
Ctrl + S	Save

By learning and using Excel shortcuts, you can perform tasks more quickly and efficiently, and save time and effort in your work.

Fundamentals of Copy and Paste

When working with Excel, you will often need to copy and paste data from one cell to another. This can be done in a variety of ways, including using keyboard shortcuts, the right-click menu, or the Clipboard icon in the Home tab.

To copy data, simply select the cell or range of cells you want to copy and press Ctrl+C or right-click and select Copy. You can also use the Copy button in the Home tab. Once the data is copied, you will see a dotted border around the selected cells.

To paste the data, select the cell or range of cells where you want to paste and press Ctrl+V or right-click and select Paste. You can also use the Paste button in the Home tab. By default, Excel will paste the data along with any formatting or formulas that were copied.

If you only want to paste the values and not the formatting or formulas, you can use the Paste Values option. This is useful when you want to remove any formatting or formulas that may be interfering with your data. To do this, select the cell or range of cells where you want to paste and press Alt+H+V+V or right-click and select Paste Values.

Here is a table summarizing the different ways to copy and paste in Excel:

Method	Shortcut	Description
Copy	Ctrl+C	Copies the selected cell(s) to the clipboard
Paste	Ctrl+V	Pastes the contents of the clipboard to the selected cell(s)
Paste Values	Alt+H+V+V	Pastes only the values from the clipboard to the selected cell(s)

In addition to these basic copy and paste functions, Excel also offers a variety of advanced options for copying and pasting data. These include copying and pasting with transpose, pasting to visible cells only, and pasting from external sources.

Overall, understanding the fundamentals of copy and paste is essential for working efficiently in Excel. By mastering these basic functions and exploring the advanced options, you can save time and streamline your workflow.

Excel Paste Value Shortcut

When working with Excel, you may need to copy and paste data frequently. However, sometimes you only want to copy the values of the cells, not the formulas or formatting. This is where the Excel Paste Value Shortcut comes in handy.

To use the Excel Paste Value Shortcut, first select the cell range containing the data you want to copy. Then, press the Ctrl + C keys to copy the data. Next, select the destination cell where you want to paste the values. Finally, press the Ctrl + Alt + V keys to open the Paste Special dialog box. In the dialog box, select “Values” and click “OK.” This will paste the values of the cells without any formulas or formatting.

Alternatively, you can use the shortcut key “ALT + E + S + V” to paste values only. Another way is to use “ALT + H + V + V” to open the Paste Special dialog box and select “Values” from the options.

Here is a table summarizing the different ways to use the Excel Paste Value Shortcut:

Method	Shortcut Key	Steps
Paste Values Only	ALT + E + S + V	Select cell range, press Ctrl + C, select destination cell, press ALT + E + S + V
Paste Values Only	ALT + H + V + V	Select cell range, press Ctrl + C, select destination cell, press ALT + H + V + V, select “Values,” click “OK”
Paste Values Only	Ctrl + Alt + V	Select cell range, press Ctrl + C, select destination cell, press Ctrl + Alt + V, select “Values,” click “OK”

Using the Excel Paste Value Shortcut is a quick and easy way to copy and paste values only in Excel. It saves time and ensures that you are only copying the necessary data without any formulas or formatting.

Excel Paste Special

When copying data in Excel, you may want to paste only specific attributes, such as values, formulas, or formatting. To do this, you can use the Paste Special command, which allows you to choose which attributes to paste and how to paste them.

To access the Paste Special command, you can either right-click on the cell where you want to paste the data and select Paste Special from the context menu, or use the keyboard shortcut Ctrl+Alt+V. This will open the Paste Special dialog box, which contains various options for pasting data.

Using the Paste Special Dialog Box

The Paste Special dialog box allows you to choose which attributes to paste and how to paste them. Here’s a brief overview of the options available:

Paste

This section allows you to choose which attributes to paste. You can select one or more of the following:

• All: pastes everything, including values, formulas, and formatting.
• Formulas: pastes only the formulas, not the values or formatting.
• Values: pastes only the values, not the formulas or formatting.
• Formats: pastes only the formatting, not the values or formulas.
• Comments: pastes only the comments, not the values or formulas.

Operation

This section allows you to specify a mathematical operation to apply to the copied data. For example, you can add, subtract, multiply, or divide the copied values by a certain number.

Skip blanks

This option allows you to skip any blank cells in the copied range when pasting data.

Transpose

This option allows you to switch the rows and columns of the copied range when pasting data.

Keyboard Shortcuts for Paste Special

Here are some keyboard shortcuts you can use with the Paste Special command:

• Ctrl+Alt+V: opens the Paste Special dialog box.
• Ctrl+Alt+V, V: pastes values only.
• Ctrl+Alt+V, F: pastes formats only.
• Ctrl+Alt+V, T: pastes formulas and number formats only.
• Ctrl+Alt+V, E: pastes values and number formats only.

Paste Special Menu

In addition to the Paste Special dialog box, you can also access some of the Paste Special options directly from the Paste Special menu. To do this, select the cell where you want to paste the data, then click on the arrow next to the Paste button on the Home tab of the ribbon. This will open the Paste Special menu, which contains some of the most commonly used options, such as Paste Values, Paste Formulas, and Paste Formats.

Paste Special Shortcut

If you frequently use a specific Paste Special option, you can create a shortcut for it by adding it to the Quick Access Toolbar (QAT). To do this, right-click on the Paste Special command in the ribbon or the Paste Special dialog box, then select Add to Quick Access Toolbar. This will add a button for the selected option to the QAT, which you can then access with a single click.

Shortcut	Description
Ctrl+Alt+V	Opens the Paste Special dialog box
Ctrl+Alt+V, V	Pastes values only
Ctrl+Alt+V, F	Pastes formats only
Ctrl+Alt+V, T	Pastes formulas and number formats only
Ctrl+Alt+V, E	Pastes values and number formats only

Overall, the Paste Special command is a powerful tool that can save you time and effort when working with data in Excel. By using the various options available, you can choose which attributes to paste and how to paste them, making it easier to work with your data in the way you want.

Working with Formulas

When working with Excel, formulas are an essential part of data analysis. They allow you to perform calculations based on the data in your worksheet. However, when pasting data into a new location, it’s important to understand how to paste formulas correctly.

To paste formulas, you can use the shortcut Ctrl + V or right-click and select “Paste” from the context menu. However, this will paste both the formula and the formatting from the original cell. If you want to paste only the formula, you can use the “Paste Formulas” option.

To paste formulas only, follow these steps:

1. Copy the cell or range of cells containing the formulas you want to paste.
2. Select the cell or range of cells where you want to paste the formulas.
3. Right-click and select “Paste Special” from the context menu.
4. In the “Paste Special” dialog box, select “Formulas” and click “OK”.

Alternatively, you can use the shortcut Ctrl + Alt + V to open the “Paste Special” dialog box and select “Formulas”.

Table: Excel Formula Operators

Operator	Description
+	Addition
–	Subtraction
*	Multiplication
/	Division
^	Exponentiation
%	Percent

When working with formulas, it’s important to ensure that your calculations are accurate. One way to do this is to use the “Calculate” option in Excel. This will recalculate all formulas in your worksheet, ensuring that your data is up-to-date.

To recalculate formulas in your worksheet, follow these steps:

1. Click the “Formulas” tab on the ribbon.
2. Click the “Calculate Now” button in the “Calculation” group.
3. Alternatively, you can use the shortcut F9 to recalculate all formulas in your worksheet.

By understanding how to paste formulas correctly and recalculate your data, you can ensure that your calculations are accurate and up-to-date.

Formatting in Excel

Formatting is an essential aspect of data presentation in Excel. It helps in highlighting important data, making it easier to read and understand. Excel provides several formatting options to help you achieve the desired look of your data.

One way to format data in Excel is by using the Paste Special feature. This feature allows you to paste values without formatting or paste formatting only. When you paste values without formatting, you remove all the formatting applied to the copied data. This is useful when you want to retain the values of the data but not the formatting.

On the other hand, when you paste formatting only, you apply the same formatting to the pasted data as the copied data. This is useful when you want to apply the same formatting to multiple cells. You can use the shortcut key Alt + E + S + T to paste formatting only.

Excel also provides conditional formatting, which allows you to format cells based on specific conditions. For example, you can highlight cells that contain values greater than a certain number or cells that contain a specific word or phrase. Conditional formatting is a powerful tool that can help you draw attention to important data in your worksheet.

In addition to conditional formatting, Excel provides several cell formatting options. You can format cells to display numbers, dates, times, and more. You can also format cells to display currency symbols, percentages, and decimals. Excel provides a variety of number formats to choose from, and you can even create your own custom number formats.

To apply cell formatting, select the cell or range of cells you want to format, and then click on the Home tab. From there, you can choose the desired formatting option from the Font, Alignment, and Number groups.

Here is an example table to demonstrate some of the formatting options in Excel:

Product	Sales	Profit
Product A	$1,000	$200
Product B	$2,500	$500
Product C	$3,000	$600

In conclusion, formatting is an important aspect of data presentation in Excel. It helps in making data easier to read and understand. Excel provides several formatting options, including conditional formatting, cell formatting, and the Paste Special feature. By using these formatting options, you can create professional-looking worksheets that effectively communicate your data.

Using Keyboard and Mouse

When working with Excel, there are several ways to paste values using the keyboard and mouse. These methods can help you save time and increase efficiency in your work. Below are some of the ways you can use keyboard shortcuts and the mouse to paste values in Excel.

Keyboard Shortcuts

Keyboard shortcuts are a quick and easy way to paste values in Excel. Here are some commonly used keyboard shortcuts:

• Ctrl + C – copy the cell or range of cells
• Ctrl + V – paste the cell or range of cells
• Alt + E + S + V + Enter – paste values only
• Ctrl + Alt + V – paste special

Using these keyboard shortcuts can help you quickly paste values in Excel without having to navigate through menus.

Mouse

The mouse can also be used to paste values in Excel. Here are some ways to use the mouse:

• Right-click and select “Paste Values” – this will paste values only
• Drag and drop – select the cell or range of cells you want to copy, drag them to the destination cell, and then right-click and select “Values Only”

Using the mouse can be a convenient way to paste values in Excel, especially if you prefer using the mouse over the keyboard.

Windows

If you are using a Windows computer, you can also use the Windows key to access the Start menu and search for the command you want to use. For example, you can press the Windows key and type “Paste Values” to quickly access the command.

Table

Here is a table summarizing the keyboard shortcuts and mouse actions for pasting values in Excel:

Action	Keyboard Shortcut	Mouse
Copy	Ctrl + C	Right-click and select “Copy”
Paste	Ctrl + V	Right-click and select “Paste”
Paste Values Only	Alt + E + S + V + Enter	Right-click and select “Paste Values”
Paste Special	Ctrl + Alt + V	Right-click and select “Paste Special”
Drag and Drop	N/A	Select the cell or range of cells you want to copy, drag them to the destination cell, and then right-click and select “Values Only”

Excel Data Handling

When working with data in Excel, it’s important to have efficient methods for handling and manipulating data. One of the most useful shortcuts for data handling is the Paste Values shortcut, which allows you to quickly paste data without any formatting or formulas.

Using the Paste Values shortcut can help you avoid common issues with data manipulation, such as accidentally overwriting formulas or disrupting formatting. This shortcut is especially useful when working with large data sets or when you need to copy and paste data multiple times.

To use the Paste Values shortcut, simply select the data you want to copy, then press the keyboard shortcut “Ctrl + Alt + V” (Windows) or “Ctrl + Cmd + V” (Mac). You will then be prompted to choose the location where you want to paste the values.

In addition to the Paste Values shortcut, there are many other tools and features in Excel that can help you efficiently handle and manipulate data. Here are a few examples:

• Data validation: Use data validation to ensure that the data entered in a cell meets certain criteria, such as a specific range of values or a particular format.
• Filters: Use filters to quickly sort and analyze data based on specific criteria, such as dates, text, or numbers.
• Sorting: Use sorting to organize data in ascending or descending order based on specific criteria, such as alphabetical order or numerical value.
• Tables: Use tables to organize and manage large sets of data, and to easily apply formatting and calculations to the data within the table.
• Columns: Use columns to organize data into specific categories or types, such as dates, names, or numbers.

To help you get started with Excel data handling, here is a table summarizing some of the most useful tools and features:

Tool/Feature	Description
Paste Values Shortcut	Quickly paste data without any formatting or formulas.
Data Validation	Ensure that data entered in a cell meets specific criteria.
Filters	Sort and analyze data based on specific criteria.
Sorting	Organize data in ascending or descending order based on specific criteria.
Tables	Organize and manage large sets of data, and easily apply formatting and calculations.
Columns	Organize data into specific categories or types.

By using these tools and features, you can streamline your data handling processes and work more efficiently in Excel.

Manipulating Cell Contents

In Excel, manipulating cell contents is a common task. Whether you are copying and pasting values, transposing data, or performing calculations, Excel provides a variety of tools to help you manipulate cell contents quickly and efficiently.

Copying and Pasting Values

When copying and pasting cell contents, it is often necessary to paste only the values and not the formatting or formulas. To do this, use the Paste Values shortcut, which is Alt + E + S + V + Enter on Windows or Ctrl + Cmd + V on Mac.

Transposing Data

The Transpose feature in Excel allows you to switch the rows and columns of a range of cells. This can be useful when you want to display data in a different format or when you need to perform calculations on transposed data. To transpose data, select the range of cells you want to transpose, right-click, and select Paste Special. In the Paste Special dialog box, select Transpose and click OK.

Performing Calculations

Excel provides a variety of tools for performing calculations on cell contents. You can use basic arithmetic operators like Addition (+), Subtraction (-), Multiplication (*), and Division (/), as well as more advanced functions like SUM, AVERAGE, and COUNT. To perform a calculation, select the destination cell, enter the formula in the formula bar, and press Enter.

Skipping Blanks

When performing calculations on a range of cells, it is often necessary to skip over blank cells. To do this, use the IF function in combination with the ISBLANK function. For example, to calculate the average of a range of cells, excluding any blank cells, use the following formula: =AVERAGE(IF(ISBLANK(A1:A10), "", A1:A10)).

Table

Shortcut	Description
Alt + E + S + V + Enter	Paste values
Ctrl + Cmd + V	Paste values (Mac)
Right-click > Paste Special > Transpose	Transpose data
+	Addition
-	Subtraction
*	Multiplication
/	Division
SUM	Sum of values
AVERAGE	Average of values
COUNT	Count of values
IF(ISBLANK())	Skip blank cells

Excel’s Home Tab Features

The Home tab in Excel is where you can access some of the most commonly used features of the program. This tab is located in the ribbon, which is at the top of the Excel window. There are several buttons and tools available on the Home tab that can help you work more efficiently.

Buttons on the Home Tab

The following table lists some of the most commonly used buttons on the Home tab:

Button	Description
Clipboard	This section contains basic copy, cut, and paste functions.
Font	This section contains font formatting options, such as font type, size, and color.
Alignment	This section contains alignment options, such as left, center, and right alignment.
Number	This section contains number formatting options, such as currency, percentage, and date formats.
Styles	This section contains pre-defined styles that you can apply to cells.
Cells	This section contains options for inserting and deleting cells, rows, and columns.

Quick Access Toolbar

The Quick Access Toolbar is a customizable toolbar that contains shortcuts to frequently used commands. You can add or remove commands from this toolbar to suit your needs. To customize the Quick Access Toolbar, click the down arrow at the end of the toolbar and select “More Commands.”

Keyboard Shortcuts

Excel also provides keyboard shortcuts for many of the commands on the Home tab. For example, to copy a cell, you can press “Ctrl+C.” To paste a cell, you can press “Ctrl+V.” To apply bold formatting, you can press “Ctrl+B.” Using keyboard shortcuts can save you time and help you work more efficiently.

In conclusion, the Home tab in Excel contains many useful features and tools that can help you work more efficiently. By familiarizing yourself with the buttons, Quick Access Toolbar, and keyboard shortcuts on the Home tab, you can become a more proficient Excel user.

Working with Comments

When working with Excel, it’s important to be able to add comments and notes to cells. This can help provide additional context and information about the data in the cell, making it easier to understand and work with.

To add a comment to a cell, simply right-click on the cell and select “Insert Comment” from the menu. You can then type your comment in the box that appears. When you hover your cursor over the cell, the comment will appear.

If you need to edit or delete a comment, simply right-click on the cell and select “Edit Comment” or “Delete Comment” from the menu.

It’s also possible to add notes to cells in Excel. Notes are similar to comments, but they are not visible unless you choose to view them. To add a note, right-click on the cell and select “Insert Note” from the menu. You can then type your note in the box that appears.

Here’s a table summarizing the differences between comments and notes in Excel:

Comments	Notes
Visible when you hover over the cell	Not visible unless you choose to view them
Can be edited or deleted	Can be edited or deleted
Provide additional context and information about the data in the cell	Provide additional context and information about the data in the cell

In conclusion, adding comments and notes to cells in Excel can be a useful way to provide additional context and information about the data in your spreadsheet. Whether you choose to use comments or notes will depend on your specific needs and preferences.

Excel’s Ribbon and Right-Click Menu

Excel offers several ways to paste values only, including keyboard shortcuts, the ribbon, and the right-click menu. The ribbon is a toolbar located at the top of the Excel window that contains several tabs, each with multiple groups of commands. You can access the Paste Values command from the ribbon by following these steps:

1. Select the cell or range of cells you want to paste values into.
2. Click on the Home tab in the ribbon.
3. Locate the Clipboard group, which contains the Cut, Copy, and Paste commands.
4. Click on the arrow next to the Paste button to open the Paste dropdown menu.
5. Click on the Values button to paste values only.

Alternatively, you can access the Paste Values command from the right-click menu by following these steps:

1. Select the cell or range of cells you want to paste values into.
2. Right-click on the selection.
3. Click on the Paste Values option in the context menu.

Excel also offers the ability to customize the ribbon and the right-click menu to include the Paste Values command. You can add the command to the ribbon by following these steps:

1. Right-click on the ribbon and select Customize the Ribbon.
2. In the right pane, select the tab and group where you want to add the command.
3. Click on the New Group button to create a new group.
4. Rename the group to something like “Values”.
5. Select the “Values” group and click on the Add button to add a new command.
6. In the left pane, select “All Commands” from the “Choose commands from” dropdown menu.
7. Scroll down and select “Values” from the list of commands.
8. Click on the Add button to add the command to the “Values” group.
9. Click OK to save your changes.

You can add the Paste Values command to the right-click menu by following these steps:

1. Right-click on the ribbon and select Customize the Ribbon.
2. Click on the “Commands” tab.
3. Select “All Commands” from the “Categories” dropdown menu.
4. Scroll down and select “Paste Values” from the list of commands.
5. Drag and drop the “Paste Values” command onto the right-click menu.
6. Click OK to save your changes.

Here is a table summarizing the different ways to access the Paste Values command in Excel:

Method	Steps
Ribbon	Home tab > Clipboard group > Paste dropdown menu > Values
Right-click menu	Right-click on selection > Paste Values
Customized ribbon	Right-click on ribbon > Customize the Ribbon > Add new command
Customized right-click	Right-click on ribbon > Customize the Ribbon > Add new command

By customizing the ribbon and right-click menu, you can make the Paste Values command more easily accessible and save time when working with Excel.

Advanced Paste Options

When copying and pasting in Excel, you have several options to choose from. However, sometimes you need more control over the paste process. This is where advanced paste options come in handy.

Paste Options

Excel provides several paste options, including:

• All: pastes everything, including formulas, formatting, and comments
• Formulas: pastes only the formulas, without any formatting or comments
• Values: pastes only the values, without any formulas, formatting, or comments
• Formatting: pastes only the formatting, without any formulas, values, or comments
• Comments: pastes only the comments, without any formulas, values, or formatting

To access these options, you can use the Paste Special dialog box. To open it, you can use the keyboard shortcut Ctrl + Alt + V, or you can right-click on the cell and select Paste Special from the context menu.

Override

Sometimes, you may want to paste values or formatting without changing the format of the destination cells. To do this, you can use the Paste Special dialog box and select the appropriate option. However, if you want to override the format of the destination cells, you can use the Ctrl key.

For example, if you want to paste values without changing the format of the destination cells, you can use the keyboard shortcut Ctrl + Alt + V, then press Ctrl while clicking on the Values option. This will override the format of the destination cells and paste the values.

Paste Values Only

If you want to quickly insert values only, you can use the Excel Paste Value Shortcut. First, select the cell range, then copy it, and finally paste it with the Ctrl + Alt + V shortcut. This is handy when you want to remove formulas from cells or copy data from external sources with formatting.

Paste Formatting Only

If you want to paste formatting only, you can use the Paste Special dialog box and select the Formatting option. This will paste only the formatting, without any formulas, values, or comments.

Table

Here’s a table summarizing the different paste options:

Option	Description
All	Pastes everything, including formulas, formatting, and comments
Formulas	Pastes only the formulas, without any formatting or comments
Values	Pastes only the values, without any formulas, formatting, or comments
Formatting	Pastes only the formatting, without any formulas, values, or comments
Comments	Pastes only the comments, without any formulas, values, or formatting

Remember that you can use the Ctrl key to override the format of the destination cells when pasting values or formatting.

Working with Excel Worksheets

Excel worksheets are the foundation of any spreadsheet. They are the individual pages within a workbook where you can store and organize your data. Worksheets can contain a variety of different elements, including charts, functions, sparklines, pictures, shapes, headers, headings, themes, and more.

To create a new worksheet, simply click on the plus sign at the bottom of the screen, or right-click on an existing worksheet tab and select “Insert.” You can then name your worksheet and begin adding data.

One important aspect of working with worksheets is page setup. This includes setting the scale, alignment, and other formatting options to ensure your worksheet looks professional and is easy to read. You can also add headers and footers to your worksheet for additional information.

Another useful feature of Excel is the ability to split your worksheet into panes, allowing you to view multiple sections of your data at once. You can also use the tooltip function to provide additional information about specific cells or data points.

When working with data in Excel, it’s important to ensure that it is properly formatted. The “Text to Columns” function can be used to separate data that is contained within a single cell, such as separating first and last names. You can also use the “Check Spelling” function to ensure that your data is free of errors.

Table formatting is another important aspect of working with Excel worksheets. Tables can be used to organize and analyze large amounts of data, and can be formatted with a variety of different styles and themes.

Here is an example of a table:

Column 1	Column 2	Column 3
Data 1	Data 2	Data 3
Data 4	Data 5	Data 6
Data 7	Data 8	Data 9

Overall, Excel worksheets provide a powerful tool for organizing and analyzing data. By mastering the various features and functions within Excel, you can create professional-looking spreadsheets that are easy to read and understand.

Handling Text and Numbers

When working with Excel, you may often need to handle both text and numbers. Fortunately, there are several paste value shortcuts that can help you handle these types of data with ease.

To paste values only, you can use the following keyboard shortcuts:

• Alt, E, S, V, Enter (Windows) or Ctrl + Cmd + V (Mac)
• Alt, H, V, V followed by Enter
• Menu Key + V followed by Enter
• Alt + 1 (if you have a custom Quick Access Toolbar button)
• Ctrl + V followed by Ctrl, V (if you have the Paste Buddy Add-in)

Using any of these shortcuts will paste only the values from the copied cells, without any formatting or formulas.

If you need to handle text and numbers separately, you can use the Text to Columns feature in Excel. This feature allows you to split a cell that contains both text and numbers into separate columns.

To use Text to Columns, follow these steps:

1. Select the cell or range of cells that you want to split.
2. Click the Data tab in the ribbon.
3. Click the Text to Columns button.
4. In the Convert Text to Columns Wizard, choose the type of data you want to split by (such as space or comma).
5. Follow the remaining prompts in the wizard to split the data into separate columns.

Here’s an example of how you can use Text to Columns to split a cell that contains both text and numbers:

Original Cell	Text	Number
Product A – $10.99	Product A	$10.99

As you can see, the Text to Columns feature can be a powerful tool for handling text and numbers in Excel.

Summary

In this section, you learned how to handle text and numbers in Excel using paste value shortcuts and the Text to Columns feature. By using these tools, you can work more efficiently with your data and get the results you need.

Excel for Windows

If you are using Excel on a Windows computer, there are several keyboard shortcuts you can use to paste values quickly and efficiently. Here are some of the most useful shortcuts:

Shortcut	Action
Alt, E, S, V, Enter	Paste values only
Alt, E, S, T	Paste formulas only
Alt, E, S, F	Paste formats only
Alt, E, S, W	Paste column widths only

To use any of these shortcuts, simply select the cell or range of cells you want to paste, copy them using Ctrl + C, then use the appropriate keyboard shortcut to paste the values, formulas, formats, or column widths.

Another useful shortcut is Ctrl + Alt + V, which opens the Paste Special dialog box. From here, you can choose exactly what you want to paste, including values, formulas, formats, and more.

In addition to these shortcuts, you can also customize your Quick Access Toolbar (QAT) to include a button for pasting values. To do this, simply right-click on the QAT, select Customize Quick Access Toolbar, then choose More Commands. From here, you can select Paste Values from the list of commands and add it to your QAT for easy access.

Overall, knowing these keyboard shortcuts can save you a lot of time and make working with Excel much more efficient.

Other Excel Actions

In addition to the paste value shortcut, there are many other actions you can perform in Excel to make your work easier and more efficient. Here are a few examples:

Borders

Borders can be added to cells to make them stand out and to help organize your data. To add borders to a cell or range of cells, select the cells you want to add borders to, then click on the “Borders” button in the “Font” group on the “Home” tab. From there, you can select the type of border you want to add, as well as the color and thickness.

None

If you want to remove formatting from a cell or range of cells, you can use the “Clear” command. To do this, select the cells you want to clear, then click on the “Clear” button in the “Editing” group on the “Home” tab. From there, you can choose to clear the contents, formatting, or comments from the selected cells.

Absolute, Relative, and Mixed References

When creating formulas in Excel, you can use absolute, relative, or mixed references to refer to cells. Absolute references always refer to the same cell, no matter where the formula is copied or moved. Relative references change based on where the formula is copied or moved. Mixed references combine absolute and relative references. To create an absolute reference, add a “$” before the column letter and/or row number. To create a mixed reference, add a “$” before either the column letter or the row number.

Control + C

The “Control + C” keyboard shortcut is used to copy data in Excel. To use this shortcut, select the cell or range of cells you want to copy, then press “Control + C”. You can then paste the copied data into another cell or range of cells by using the “Control + V” keyboard shortcut.

Action	Shortcut
Copy	Control + C
Paste	Control + V
Cut	Control + X
Undo	Control + Z
Redo	Control + Y

Using these Excel actions, along with the paste value shortcut, can help you work more efficiently and effectively with your data.