Understanding Excel Paste Special Shortcut
Excel Paste Special Shortcut is a powerful tool that saves you a lot of time while working with data in Excel. It allows you to copy and paste only specific components or formats of the copied data, such as values, formulas, formats, and more. In this section, we will provide you with a brief overview of Excel Paste Special Shortcut and how to use it effectively.
How to Access Excel Paste Special Shortcut
There are three ways to access Excel Paste Special Shortcut:
- Using Keyboard Shortcut: Use the Excel Paste Special Shortcut – Alt + E + S + V. This shortcut opens the Paste Special dialogue box, as shown below:
| Component | Shortcut |
|---|---|
| All | Alt + E + S + A |
| Formulas | Alt + E + S + F |
| Values | Alt + E + S + V |
| Formats | Alt + E + S + T |
| Comments | Alt + E + S + C |
| Validation | Alt + E + S + L |
| All using source theme | Alt + E + S + T + Enter |
| All except borders | Alt + E + S + N |
| Column widths | Alt + E + S + W |
| Formulas and number formats | Alt + E + S + U |
| Values and number formats | Alt + E + S + N + Enter |
| Transpose | Alt + E + S + E |
| Skip blanks | Alt + E + S + K |
| Values and number formats (No Borders) | Alt + E + S + M |
| Linked picture | Alt + E + S + P |
| Column width and formatting | Alt + E + S + O |
| Keep Source Column Widths | Alt + E + S + J |
- Using Right-click Menu: Right Click in the cell where you want to paste, and then select paste special. This option also opens the Paste Special dialogue box.
- Using Ribbon: Click on the Home tab, and then click on the Paste dropdown. Select Paste Special.
How to Use Excel Paste Special Shortcut
To use Excel Paste Special Shortcut effectively, follow these steps:
- Copy the data that you want to paste.
- Select the cell where you want to paste the data.
- Open the Paste Special dialogue box using any of the three methods mentioned above.
- Select the specific component or format of the copied data that you want to paste.
- Click OK, and the values will be pasted into the selected cell.
Advantages of Using Excel Paste Special Shortcut
Excel Paste Special Shortcut provides several advantages, such as:
- Saves time and effort while working with data in Excel.
- Allows you to copy and paste only specific components or formats of the copied data.
- Helps you maintain the integrity of your data.
- Improves the readability and clarity of your Excel sheets.
In conclusion, Excel Paste Special Shortcut is a powerful tool that can help you work more efficiently with data in Excel. By using this tool, you can copy and paste only specific components or formats of the copied data, which saves you time and effort.
Basic Shortcuts for Paste Special
When working with Excel, the Paste Special function can be incredibly useful. It allows you to copy and paste specific aspects of a cell, such as values, formulas, and formatting, rather than just copying the entire cell. In this section, we will cover some basic shortcuts for using Paste Special.
Using Ctrl+Alt+V Shortcut
One of the fastest ways to access the Paste Special function is by using the Ctrl+Alt+V shortcut. This will bring up the Paste Special dialog box, where you can select the specific aspects of the cell that you want to paste.
Applying Alt+E+S Shortcut
Another shortcut for accessing the Paste Special function is by using the Alt+E+S keys. This will also bring up the Paste Special dialog box, where you can select the specific aspects of the cell that you want to paste.
Shortcut for Paste Values
If you want to directly copy and paste values, you can use the Alt+E+S+V shortcut in Excel. This will paste only the values of the cell, without any formulas or formatting.
Shortcut for Paste Formulas
If you want to directly copy and paste formulas, you can use the Alt+E+S+T shortcut in Excel. This will paste only the formulas of the cell, without any values or formatting.
Shortcut for Paste Formatting
If you want to directly copy and paste formatting, you can use the Alt+E+S+E shortcut in Excel. This will paste only the formatting of the cell, without any values or formulas.
Shortcut for Transpose
If you want to transpose the data in a cell, you can use the Ctrl+Alt+V+T shortcut in Excel. This will transpose the data in the cell, switching the rows and columns.
Shortcut for Paste Link
If you want to paste a link to the original cell, you can use the Alt+E+S+L shortcut in Excel. This will paste a link to the original cell, which will update automatically if the original cell changes.
Shortcut for Paste All
If you want to paste everything in the cell, including values, formulas, and formatting, you can use the Alt+E+S+A shortcut in Excel.
Shortcut for Paste Operation
If you want to perform a specific operation on the data in the cell, such as adding or subtracting a value, you can use the Alt+E+S+O shortcut in Excel. This will bring up the Paste Special dialog box, where you can select the specific operation that you want to perform.
Shortcut for Paste Picture
If you want to paste a picture of the cell, you can use the Alt+E+S+U shortcut in Excel. This will paste a picture of the cell, which can be useful for creating reports or presentations.
Shortcut for Paste Comments
If you want to paste comments from the original cell, you can use the Alt+E+S+C shortcut in Excel. This will paste the comments from the original cell, without any values or formatting.
Shortcut for Paste Validation
If you want to paste data validation from the original cell, you can use the Alt+E+S+R shortcut in Excel. This will paste the data validation from the original cell, without any values or formatting.
Shortcut for Paste Column Widths
If you want to paste the column widths from the original cell, you can use the Alt+E+S+W shortcut in Excel. This will paste the column widths from the original cell, without any values or formatting.
Shortcut for Paste Number Formats
If you want to paste the number formats from the original cell, you can use the Alt+E+S+X shortcut in Excel. This will paste the number formats from the original cell, without any values or formatting.
Shortcut for Paste All Except Borders
If you want to paste everything in the cell except for the borders, you can use the Alt+E+S+B shortcut in Excel. This will paste everything in the cell, including values, formulas, and formatting, but will not include the borders.
| Shortcut | Function |
|---|---|
| Ctrl+Alt+V | Access Paste Special dialog box |
| Alt+E+S | Access Paste Special dialog box |
| Alt+E+S+V | Paste values |
| Alt+E+S+T | Paste formulas |
| Alt+E+S+E | Paste formatting |
| Ctrl+Alt+V+T | Transpose data |
| Alt+E+S+L | Paste link |
| Alt+E+S+A | Paste everything |
| Alt+E+S+O | Perform operation |
| Alt+E+S+U | Paste picture |
| Alt+E+S+C | Paste comments |
| Alt+E+S+R | Paste data validation |
| Alt+E+S+W | Paste column widths |
| Alt+E+S+X | Paste number formats |
| Alt+E+S+B | Paste everything except borders |
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