Excel New Row Shortcut: How to Quickly Insert Rows in Excel

Understanding Excel New Row Shortcut

If you work with Excel frequently, you know how time-consuming it can be to add new rows to your spreadsheet. Luckily, there is a faster way to do it using keyboard shortcuts. In this section, you will learn how to use the Excel new row shortcut to quickly insert new rows into your worksheet.

What is the Excel New Row Shortcut?

The Excel new row shortcut is a keyboard shortcut that allows you to insert a new row into your worksheet with just a few keystrokes. Instead of manually inserting a new row, you can use this shortcut to save time and increase your productivity.

How to Use the Excel New Row Shortcut

To use the Excel new row shortcut, follow these simple steps:

1. Select the row above where you want to insert the new row.
2. Press the keyboard shortcut “Ctrl” + “Shift” + “+”.
3. A new row will be inserted above the selected row.

Alternatively, you can also use the “Ctrl” + “Alt” + “+” shortcut to bring up the “Insert” dialog box, where you can choose to insert a new row or column.

Excel New Row Shortcut Table

Here is a table summarizing the Excel new row shortcut:

Shortcut	Action
Ctrl + Shift + +	Insert new row above selected row
Ctrl + Alt + +	Bring up Insert dialog box

Benefits of Using the Excel New Row Shortcut

Using the Excel new row shortcut can save you a significant amount of time when working with large spreadsheets. Instead of manually inserting new rows, you can use this shortcut to quickly add new rows and keep your data organized.

In addition, using keyboard shortcuts can help reduce the risk of repetitive strain injuries, such as carpal tunnel syndrome, by reducing the amount of mouse clicking and typing required.

Overall, the Excel new row shortcut is a simple yet powerful tool that can help you work more efficiently and effectively with Excel.

Keyboard Shortcuts for Inserting New Rows

When working with Excel, it is important to be able to quickly and efficiently insert new rows. Fortunately, there are several keyboard shortcuts that you can use to accomplish this task.

One of the most commonly used shortcuts is Ctrl + Shift + + (Plus Sign). This shortcut will insert a new row above the currently selected row. If you want to insert a new row below the currently selected row, you can use Ctrl + Shift + – (Minus Sign) instead.

Another shortcut that you can use to insert a new row is Ctrl + + (Plus Sign). This shortcut will insert a new row above the currently selected row, just like Ctrl + Shift + + (Plus Sign).

If you prefer to use a combination of keys, you can use Ctrl+Shift+Plus Sign (+) or Ctrl+Shift+- (Minus Sign) to insert a new row above or below the current row, respectively.

Here is a table summarizing the keyboard shortcuts for inserting new rows in Excel:

Shortcut	Action
Ctrl + Shift + + (Plus Sign)	Insert new row above selected row
Ctrl + Shift + – (Minus Sign)	Insert new row below selected row
Ctrl + + (Plus Sign)	Insert new row above selected row
Ctrl+Shift+Plus Sign (+)	Insert new row above selected row
Ctrl+Shift+- (Minus Sign)	Insert new row below selected row

It is important to note that you can also use the Alt+I+R shortcut to insert a new row above the currently selected row. Additionally, you can use the Shift+Spacebar shortcut to select the entire row before inserting a new row.

By using these keyboard shortcuts, you can save time and increase your productivity when working with Excel.

Using Mouse for Inserting Rows

If you prefer using your mouse over keyboard shortcuts, you can easily insert rows in Excel by right-clicking on the row number and selecting “Insert” from the context menu.

Here are the steps to insert a new row using your mouse:

1. First, select the row below where you want to insert the new row. You can do this by clicking on the row number on the left-hand side of the sheet.
2. Next, right-click on the selected row number. This will open a context menu.
3. From the context menu, select “Insert”. This will open the “Insert” dialog box.
4. In the “Insert” dialog box, select “Entire row” and click “OK”. This will insert a new row above the selected row.

Alternatively, you can also use the “Insert Sheet Rows” button on the Home tab in the Ribbon. This button will insert a new row above the currently selected row.

Here’s a table summarizing the steps to insert a new row using your mouse:

Action	Mouse Method
Select row below where you want to insert new row	Click on row number
Open context menu	Right-click on selected row number
Select “Insert” from context menu	Click “Insert”
Select “Entire row” in “Insert” dialog box	Click “OK”

Using your mouse to insert rows can be a useful alternative to keyboard shortcuts, especially if you’re more comfortable working with your mouse.

Adding Multiple Rows

To add multiple rows in Excel, there are several methods you can use. Whether you prefer using keyboard shortcuts or the Ribbon, Excel offers different ways to insert rows quickly and easily.

Using Keyboard Shortcuts

One of the fastest ways to add multiple rows in Excel is by using keyboard shortcuts. Here are some of the most common shortcuts you can use:

• Ctrl + Shift + + (plus sign): This shortcut inserts a new row above the currently selected row(s).
• Ctrl + Shift + + (plus sign) twice: This shortcut inserts two new rows above the currently selected row(s).
• Ctrl + + (plus sign) on the numeric keypad: This shortcut inserts a new row above the currently selected row(s).
• Ctrl + + (plus sign) on the main keyboard: This shortcut inserts a new row above the currently selected row(s), but only works if you have the Num Lock key turned off.

Using the Ribbon

If you prefer using the Ribbon, you can also insert multiple rows quickly and easily. Here’s how:

1. Select the row(s) above which you want to insert new rows.
2. Click on the “Home” tab in the Ribbon.
3. Click on the “Insert” button in the “Cells” group.
4. Choose “Insert Sheet Rows” from the dropdown menu.

Using the Right-click Menu

Another way to add multiple rows in Excel is by using the right-click menu. Here’s how:

1. Select the row(s) above which you want to insert new rows.
2. Right-click on the selected row(s).
3. Choose “Insert” from the dropdown menu.
4. Choose “Insert Sheet Rows” from the submenu.

Using VBA

If you’re comfortable with VBA (Visual Basic for Applications), you can also insert multiple rows programmatically. Here’s an example of VBA code that inserts three new rows above the currently selected row(s):

Sub InsertRows()
    Dim i As Integer
    For i = 1 To 3
        Selection.EntireRow.Insert
    Next i
End Sub

Summary

In summary, there are several ways to add multiple rows in Excel, including using keyboard shortcuts, the Ribbon, the right-click menu, and VBA. Choose the method that works best for you and start inserting new rows quickly and easily.

Method	Shortcut	Steps
Keyboard Shortcuts	Ctrl + Shift + + (plus sign)	1. Select row(s) above where you want to insert new rows. 2. Press Ctrl + Shift + + (plus sign).
Ribbon	Insert Sheet Rows	1. Select row(s) above where you want to insert new rows. 2. Click on “Home” tab in Ribbon. 3. Click on “Insert” button in “Cells” group. 4. Choose “Insert Sheet Rows” from dropdown menu.
Right-click Menu	Insert Sheet Rows	1. Select row(s) above where you want to insert new rows. 2. Right-click on selected row(s). 3. Choose “Insert” from dropdown menu. 4. Choose “Insert Sheet Rows” from submenu.

Inserting Rows Using Menu Options

If you prefer using the menu options to insert rows in Excel, you’ll be happy to know that it’s quite simple. Here’s how to do it:

1. First, select the row below where you want the new row to be inserted.

2. Next, navigate to the Home tab on the ribbon.

3. In the Cells group, you’ll see an option labeled Insert. Click on the arrow next to this option to expand the menu.

4. From the menu, select the option labeled Insert Sheet Rows. This will insert a new row above the selected row.

5. If you need to insert multiple rows, select the appropriate number of rows before following the steps above.

It’s important to note that after inserting the rows, an Insert Options button will appear. This button gives you the option to choose how Excel should format the inserted rows.

Here’s a table summarizing the steps:

Step	Action
1	Select row below where new row should be inserted
2	Navigate to Home tab on ribbon
3	Click on Insert arrow in Cells group
4	Select Insert Sheet Rows option
5	Repeat for additional rows, if necessary

By using this method, you can insert rows in Excel without having to remember any keyboard shortcuts. It’s a great option for those who prefer using the mouse or touchpad to navigate Excel’s menus.

Shortcut to Insert Entire Row or Column

Inserting an entire row or column in Excel can be time-consuming, especially when working with large spreadsheets. Fortunately, there are keyboard shortcuts that can help you quickly insert an entire row or column.

To insert an entire row in Excel, follow these steps:

1. Select the entire row by clicking on the row number on the left-hand side of the spreadsheet or by using the keyboard shortcut Shift+Spacebar.
2. Press the keyboard shortcut Ctrl+Shift++ (plus sign) to insert a new row above the selected row.

To insert an entire column in Excel, follow these steps:

1. Select the entire column by clicking on the column letter at the top of the spreadsheet or by using the keyboard shortcut Ctrl+Spacebar.
2. Press the keyboard shortcut Ctrl+Shift++ (plus sign) to insert a new column to the left of the selected column.

It’s important to note that if you want to insert multiple rows or columns, you can select multiple rows or columns before using the keyboard shortcut. For example, to insert three new rows above the selected row, select three rows and then use the keyboard shortcut Ctrl+Shift++.

Here is a table summarizing the shortcuts for inserting entire rows and columns:

Action	Shortcut
Select entire row	Click on row number or Shift+Spacebar
Insert new row above selected row	Ctrl+Shift++
Select entire column	Click on column letter or Ctrl+Spacebar
Insert new column to the left of selected column	Ctrl+Shift++

Using these keyboard shortcuts can save you time and make working with large spreadsheets more efficient.

Speeding Up Your Workflow with Shortcuts

If you’re looking to increase your productivity and speed up your workflow in Excel, using keyboard shortcuts is a great way to do it. With just a few keystrokes, you can perform tasks that would otherwise take much longer to complete. Here are some ways that using shortcuts can help you work faster:

• Efficiency: Keyboard shortcuts can be much faster than using the mouse to navigate menus and click buttons. This can save you a lot of time over the course of a day or week.

• Productivity: By completing tasks more quickly, you can get more done in less time. This can help you meet deadlines and accomplish more in your workday.

• Macro recording: If there’s a task you perform frequently that doesn’t have a built-in shortcut, you can record a macro to create one. This can save you even more time and make your workflow even more efficient.

Here’s a table of some of the most useful keyboard shortcuts for inserting new rows and columns in Excel:

Shortcut	Action
Ctrl + Shift + +	Insert a new row
Ctrl + Shift + =	Insert a new column
Ctrl + Space	Select the entire column
Shift + Space	Select the entire row

In addition to these shortcuts, there are many others you can use to navigate and format your Excel spreadsheets. By taking the time to learn and use these shortcuts, you can become much more efficient and productive in your work.

Special Commands for Inserting Rows

When it comes to inserting rows in Excel, there are several commands that can be used to make the process faster and more efficient. Here are some special commands that you can use to insert rows in Excel:

• Alt+I+R: This command is used to insert a new row above the currently selected row. To use this command, simply select the row where you want to insert the new row and press Alt+I+R.

• F4: This command is used to repeat the last action that you performed in Excel. If you recently inserted a row, you can use F4 to insert another row in the same place.

• Ctrl+Shift+-: This command is used to delete a row or column in Excel. However, if you use this command while a row or column is selected, it will insert a new row or column instead.

• Alt + I: This command opens the Insert menu in Excel. From here, you can choose to insert a new row, column, or even a new worksheet.

It is important to note that some of these commands may not work in all versions of Excel or on all operating systems. However, they are worth trying out to see if they can help you save time and work more efficiently.

Here is a table summarizing the special commands for inserting rows in Excel:

Command	Description
Alt+I+R	Insert a new row above the selected row
F4	Repeat the last action
Ctrl+Shift+-	Insert a new row or column
Alt + I	Open the Insert menu

By using these special commands, you can save time and work more efficiently when inserting rows in Excel.

Advanced Formatting and Inserting Options

When it comes to formatting and inserting options in Excel, there are a variety of advanced techniques you can use to make your spreadsheets look more professional and be more functional.

One formatting option that can be particularly useful is the “Format Cells” dialog box. This allows you to customize the appearance of individual cells or entire ranges of cells, including font size and style, number formatting, and more. You can access this dialog box by right-clicking on a cell or range of cells and selecting “Format Cells.”

Another advanced formatting option is the use of tables. Tables can make it easier to organize and analyze data, and they also come with built-in formatting options that can save you time and effort. To create a table, simply select the data you want to include and click on the “Insert” tab, then select “Table” from the options.

When it comes to inserting cells, there are a few different techniques you can use. One option is to right-click on a cell and select “Insert,” which will allow you to insert a new cell or row/column. You can also use the “Insert” tab in the ribbon, which offers additional options such as inserting an entire row or column.

If you need to insert cells but want to maintain the formatting of the surrounding cells, you can use the “Paste Special” dialog box. This allows you to choose which formatting elements to preserve when inserting new cells, such as borders, font styles, and more.

Finally, if you need to insert a large number of cells or rows/columns at once, you can use the “Cell Range” option. This allows you to select a range of cells and insert new cells or rows/columns within that range, without affecting the formatting or data in the surrounding cells.

Shortcut	Description
Ctrl + Shift + +	Insert a new row
Ctrl + Plus Sign (+)	Insert a new row or column
Ctrl + Alt + V	Open the “Paste Special” dialog box
Ctrl + Shift + + (hyphen)	Delete the selected row or column
Ctrl + 0	Hide the selected column
Ctrl + 9	Hide the selected row
Ctrl + Shift + 0	Unhide hidden columns
Ctrl + Shift + 9	Unhide hidden rows

Understanding Excel Versions and Their Shortcuts

Excel is a powerful tool that has been around for decades. Over the years, Microsoft has released different versions of Excel, each with its own set of features and shortcuts. Understanding the version of Excel you are using is essential to make the most of its capabilities.

Here is a table that summarizes some of the most common Excel versions and their shortcuts:

Excel Version	Shortcut for Inserting a New Row
Excel 2013	Shift + Spacebar to select the row. Alt + I + R to add a new row above.
Excel 2016	Shift + Spacebar to select the row. Alt + I + R to add a new row above.
Microsoft Excel	Ctrl + Shift + + (plus sign) to insert a new row or column.

As you can see, the shortcut for inserting a new row varies depending on the version of Excel you are using. In Excel 2013 and 2016, you need to select the row first before using the shortcut. In Microsoft Excel, you can use the shortcut to insert a new row or column.

It’s worth noting that Excel also allows you to customize your own shortcuts. This can be helpful if you find yourself using a particular function frequently and want to create a shortcut for it. To customize your shortcuts, go to the “File” tab, select “Options,” and then “Customize Ribbon.”

In addition to the version-specific shortcuts, there are also some general shortcuts that can be used across all versions of Excel. These include:

• Ctrl + C to copy
• Ctrl + V to paste
• Ctrl + X to cut
• Ctrl + Z to undo
• Ctrl + Y to redo

Knowing these shortcuts can save you a lot of time and make working with Excel much more efficient. With practice, you can become a pro at using Excel and its shortcuts.

Dealing with Formulas and Columns When Inserting Rows

When inserting new rows in Excel, it’s important to be aware of how the formulas and columns will be affected. Here are some tips to help you deal with these issues:

Formulas

If you have formulas in your worksheet, you may need to adjust them when inserting new rows. By default, Excel will not adjust the formulas when new rows are inserted. This means that you will need to manually adjust the formulas to include the new rows.

One way to automatically adjust the formulas is to use the “Fill Handle” feature. This feature allows you to copy a formula down a column or across a row. To use the Fill Handle, select the cell with the formula and drag the small square in the bottom right corner of the cell down to the new row.

Alternatively, you can create a table in Excel to autofill the formula when inserting new rows. To create a table, select the range of cells with the formula and press CTRL + T. In the Create Table dialog box, tick the “My table has headers” box and then click OK. Excel will create a table that will automatically adjust the formulas when new rows are inserted.

Columns

When inserting new rows, you may also need to adjust the columns in your worksheet. By default, Excel will insert a new row above the selected row and shift the cells down. This means that the columns will remain in the same position.

If you want to insert a new column, you can use the “Insert” feature. To insert a new column, right-click on the column letter and select “Insert”. This will insert a new column to the left of the selected column and shift the existing columns to the right.

Alternatively, you can select a single cell in the column and use the right-click menu to insert a new column. This will insert a new column to the left of the selected column and shift the existing columns to the right.

Table

Here’s an example table to summarize the different ways to insert new rows and columns in Excel:

Method	How to Use	Result
Fill Handle	Select the cell with the formula and drag the small square in the bottom right corner of the cell down to the new row	Formula is adjusted to include the new row
Create Table	Select the range of cells with the formula and press CTRL + T. In the Create Table dialog box, tick the “My table has headers” box and then click OK	Table is created that automatically adjusts the formulas when new rows are inserted
Insert Column	Right-click on the column letter and select “Insert” or select a single cell in the column and use the right-click menu to insert a new column	New column is inserted to the left of the selected column and existing columns are shifted to the right